📝 Self-Enrollment

Prospective members sign themselves up - no account needed, via a public link.

---

⚙️ Enabling & Sharing the Link

Website settings → Self-enrollment
1: Turns the public enrollment form on or off. Mail settings must be configured under "Configure email" first, otherwise neither confirmation nor notification emails can be sent.
2: The public link can be copied here and shared, e.g. on the club website or at an event.

---

📋 Public Enrollment Form

The public link takes prospective members straight to the enrollment form, without logging in.
Compared to the member form used by Admin/Finance Manager, member category, contribution plan, task within the club, entry/exit date, and SEPA consent are missing here - they're either set automatically or assigned later by a reviewer.
1: The title names the club (Join the club <club name>), the club name comes from the website settings. If no club name is set, it reads Join the club. A subtitle below explains what to do. At the bottom of the form there is a discreet "Powered by Uni-Verein" note.
2: Instead, a short motivation for why the person wants to join is requested.
3: IBAN and BIC are required fields here, unlike in the admin form.
The date of the SEPA consent is set by the server, not by the browser, and cannot be influenced by applicants. Names may be at most 100 characters long, and HTML characters in names are neutralized in e-mails.

---

✉️ Email Confirmation

After submitting, this message stays visible until confirmed with "OK", the registration isn't complete yet.
A confirmation link valid for 48 hours is sent by email; after that, an unconfirmed registration is deleted automatically.

Only after clicking the confirmation link does the registration enter the review queue. An invalid, already-used, or expired link is shown as an error instead.

---

✅ Reviewing & Approving Registrations

Confirmed registrations show up under Member management in the "Pending members" tab, visible to every logged-in role, not just Admin. The tab appears automatically as soon as there's something to review and disappears again once the list is empty.
1: Switch between existing and pending members.
2: Shows a "–" until a member category has been assigned.
3: The pencil icon opens the review dialog, the trash icon rejects the registration.

The review dialog lets you adjust any of the applicant's details before creating the member.
1: The motivation the applicant provided.
2: Member category is a required field and must be assigned here by the reviewer; the registration can't be saved without it.
3: "Save & create" creates the regular member, and the registration immediately disappears from the list.

---

❌ Rejecting

The trash icon in the list rejects a registration without creating a member.
1: A reason can optionally be given, which is only stored in the audit log.
2: Once confirmed, the registration is permanently deleted.

---

🔔 New-Enrollment Notification

Under your own profile → Notification settings, any logged-in user can opt in to an email notification, regardless of role.
1: Off by default when enabled: an email is sent for every newly confirmed registration, so it isn't only noticed the next time someone logs in.

---

Permissions

Action	Not logged in	User / Finance Manager / Admin	Admin only
Fill out & submit the form	✅	–	–
Confirm email	✅	–	–
View & review pending registrations	❌	✅	✅
Approve or reject a registration	❌	✅	✅
Enable new-enrollment notification	❌	✅	✅
Enable/disable self-enrollment	❌	❌	✅

---