Skip to main content

Uni-Verein 1.5.0 – Receipt Management with OCR Scanning and Analytics 🧾📊

· 3 min read
René Herrmann
René Herrmann
Senior developer

Published on August 14, 2026

Uni-Verein 1.5.0 brings one of the biggest new features since launch: receipt management. Receipts and invoices can now be submitted directly in Uni-Verein, automatically read via on-device OCR, and visualized by month, category, and year in a brand-new receipt analytics dashboard.

Highlights​

  • 🧾 Receipt management: Members submit receipts or invoices as a photo or PDF, while admins and finance managers stay on top of them with filters, payment status, and ZIP export
  • 🤖 On-device OCR scan: Amount and receipt date are read straight from the photo in the browser, no server request required
  • 📊 Receipt analytics: Expenses by month and category as bar and pie charts, plus a year-over-year comparison
  • 💾 Full backup with receipts: Backups can now optionally include all uploaded receipt files as a ZIP

New Features​

  • 📎 Receipt management: A new "Receipts" section where regular users see their own submissions, while admins and finance managers see all submitted receipts including who submitted them. The list can be filtered by period, category, and status (open/paid)
  • 🤖 OCR scan on submission: When uploading a photo or PDF, the receipt is scanned directly in the browser using on-device OCR and automatically fills in the amount and receipt date, without overwriting fields that are already filled in. Merchant, category, payment method, and description can be added manually as well, payment method can only be set by admins and finance managers
  • 📸 Direct camera button: When the app is installed, submitting a receipt offers a dedicated camera button in addition to the regular file upload
  • ✅ Mark as paid: Admins and finance managers confirm receipts as paid, an action that can't be undone afterwards. Regular users can only edit or delete their own, still-open receipt within 15 minutes of submitting it
  • 🗑️ Delete & restore: Deleted receipts are soft-deleted first (trash-can principle). Admins can show deleted receipts in the list, restore them, or permanently delete them along with all attached files
  • 📤 Export as ZIP: Admins and finance managers can export the currently filtered receipt list as a ZIP containing a CSV overview and all attached files
  • 📊 Receipt analytics: A new analytics area for admins and finance managers with a bar chart of expenses per month (stacked by category), a pie chart per category with the year's total in the middle, and an overview comparing total expenses across years
  • 🏷️ Manage receipt categories: A new setting for creating custom categories such as office supplies, travel expenses, or catering, a category can only be deleted once no receipt is assigned to it anymore

Improvements​

  • 💾 Backup with receipts: In addition to the regular database backup, a full backup including all uploaded receipt files is now available as a ZIP download. When restoring, Uni-Verein automatically detects whether a plain SQL file or a full ZIP backup was selected, both can be restored via "Select backup file"

Why These Updates Matter​

Receipt and expense management has been one of the most-requested features from club treasurers: instead of collecting receipts and entering them into a spreadsheet by hand, members now submit them directly in Uni-Verein, with the OCR scan taking care of most of the typing. For the board and finance managers, the new receipt analytics dashboard provides instant visibility into spending, no separate spreadsheet required.

What's Next?​

Receipt management is a first step toward more comprehensive financial features, real-world feedback is, as always, very welcome via GitHub Issues. Check back here again soon!